2026 Minutes of Meetings

Minutes of the Annual  General Meeting  of the Parish Counci I   held on Tuesday 12th May 2026 in Kettlethorpe  Village Hall

COUNCILLOR C. TURNER WAS RE-ELECTED AS CHAIR FOR THE COMING YEAR COUNCILLOR   T.   O'CALLAGHAN   WAS   RE-ELECTED   VICE   CHAIR   FOR   THE

COMING YEAR

PRESENT:

Cllr C Turner (Chair) Cllr R Barnard

Cllr R Elliott,

Cllr C McGowan

Cllr T O'Callaghan

Mr G Cleworth,  Clerk

APOLOGIES:

none

MINUTES OF THE LAST MEETING

The Minutes of the meeting held on 14"April 2026 were agreed.

PROGRESS REPORTS

Speeding

Elan City had agreed to accept a cheque in payment  of their invoice for the equipment.

D/Cllr Pilgrim  had provided  some contact details for funding providers.  He had contracted  these and awaited responses.

It was decided to follow up contacts with a number of possible providers  of grant funding.  One Earth, Lines Co-op and Brown & Mason Group (demolishers  of Cottam  power station, which is causing noise pollution).

Village Hall

The Village Hall had joined the Lincolnshire  Village Hall Association,  so far without success.  Cllr Elliott accompanied  by Mrs S Wilcox and Mr Straw from the Village Hall had met their Community Development  officer on 29" April representative.  , He had suggested another promotion  event for

the Village Hall and a village-wide  survey.  He will provide a proforma  survey To date this had not been received   and Mrs Wilcox will chase this if necessary.

The discussion  discussed  various possible  next steps.  It was felt that all regular users of the hall should have one representative of each on the Village Hall committee. A questionnaire  of what parishioners  expect from the Village Hall could be held.

The Village Hall should have a Safeguarding Policy the Clerk will check if our is up to date.

Jubilee Park

(a) RoSPA safety report outstanding:  there had been no progress.  Cllr Barnard will chase the contractor up

(b)Sutcliffe Play to not provide bird-deterring  spikes. Alternatives are using cable ties or a gel on the top of the swings as a deterrent. Cllr Barnard will check into this.

(c)Following the resignation of Cllr Smith, Cllr Barnard will reassume playground inspections. The Clerk had obtained a cancellation booking from LALC for former Cllr Smith.  Whilst it would be helpful to have a trained councillor to undertake the inspections, this was deferred for the interim. The Clerk will cancel the booking we have with LALC.

(d) Cllr O'ICallaghan  suggested the installation  of some play equipment for younger children.

Village survey I walk around/ spring clean

This was cancelled and will be replaced with casual observance when delivering flyers.

AGAR assertion 10

Both the Data Protection policy and the IT policy had minor suggested amendments. The Clerk will implement these and present final copies to the next meeting.

It was decided to undertake a review of all our policies one by one and then have all policies entered on our website in one place.

Defibrillator replacement

The Clerk had contacted WLDC regarding their financial assistance scheme whereby WLDC donates £600 to the project and levies a maintenance charge of £110 per annum., but had received no reply.  He will chase and enquire about any lead time between request and delivery/installation.

Cllr Barnard will investigate costs for a bleed kit for storage in the old phone box.

Posting on Facebook

Nothing to post this month

Fix My Street

(a) Title to be changed to "Items to be reported"

(b) The Clerk had chased our County Councillor P Wimhurst as requested. He had received an acknowledgment, but no work to the site had been undertaken. He will chase again.

(c) It was reported that some of the bollards on propeller is land had suffered damage, and there was speculation that the mowers had caused this at their latest cut. The Clerk will enquire.

(d) There remain some areas of grass still not being cut. The Clerk will contact Krinkles.

(e) It was reported  that a tree on propeller  agent was dead.  This was already on Fix My Street and was in hand.

rewilding

Cllr Barnard advised that the cost of new flags to site the bench when it is moved would cost £38. This was agreed. This item will now be removed  from future agendas ..

CORRESPONDENCE

Correspondence for April/May  to date had been circulated  to all councillors

Clerks & Councils  Direct newsletter

PLANNING

ref: WL/2024/00996:  this was discussed  and it was decided that no comment  was necessary

FINANCE

The payment  of the following  invoices for April were agreed by the Council:

already paid: F5 Computing  £43.73 monthly  charge &£120 domain renewal;  Village Hall rental for 2024/25  £330.00

Clerk - PAYE AND SALARY  for April

Accounts  to the end of April

income £13649.98 expenditure  £13801.13;  balance £23585.60

These were agreed and accepted  by the meeting

ITEMS FOR DISCUSSION

(1) The Clerk had emailed  Mrs S Mosedale  regarding  the replacement of a bench in the Churchyard which was rotten and dangerous. This had been gifted to the Church in 2002 to commemorate the Queen's Golden Jubilee. He had received  a further email asking if the Council would consider  a financial donation  towards  a replacement.  It was felt that given the large outlay on SIDs, we could not help at this time. He will advise her.

(2) The resignation  from the Council  of Mr Chris Smith was discussed.  The meeting accepted  his offer to continue  to curate the propeller  memorial.  He will be asked if he could take photos when he undertakes  work on the memorial  and forward these to the Clerk so that we have an official  record and publicise  the work on Facebook.

The Clerk was instructed  to write to Mr Smith to thank him for his contribution to the Council.

(3) CIlrs O'Callaghan and Elliott had received  text messages  on their Council domain,  seemingly from a chat website. They and anyone  else receiving  similar were asked to delete them without opening.  Cllr Elliott had also had a strange visitor at his door after nightfall.  He did not gain admission  and had reported  the instance to the Police.